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Job Title

Billing Coordinator (A/R)

Department: Operations

Reports to: Chief Operating Officer

Effective Date: Immediately

Status/Salary Range: 50,000.00 - $55,000.00 (Based on Experience)

Job Summary

Job Summary:
The Billing Coordinator is a client-facing salaried position that deals with accounts receivables
to a company by overseeing all invoicing and receivables. The Billing Coordinator will work
closely with the COO, finance director, vendors, and clients to process client invoices.
Generally, the Billing Coordinator will be heavily involved in customer service, data entry, and
the daily tracking of accounts receivables.


  • Most important: ensure efficient and accurate posting of transactions and payment
  • Receive client payments
  • Process daily check deposits and post receivable journal entries accordingly
  • Manage accounts receivable using QuickBooks and the Facilis Order Flow System, Syncore
  • Invoice all clients
  • Upload invoices to client-specific purchase orders and invoicing systems
  • Make collection calls on a routine basis
  • Issue past due notices and statements via Quickbooks and the AR Tracker in Syncore
  • Assist in handling credit requests
  • Assist in customer service on job and invoice inquiries
  • Handle some order problem resolution
  • Assist with data entry for order capturing on our Enterprise level e-commerce stores

Knowledge, Skills and Abilities:

  • Superior attention to detail
  • Upholds confidentiality and trustworthiness safeguarding a company’s revenues and
    sensitive data
  • Excellent ability to prioritize tasks
  • Excellent telephone and written communication skills
  • Professional disposition when liaising with customers, suppliers, and co-workers
  • Ability to multi-task, solve problems, and prioritize without compromising details or accuracy
    of work
  • Energetic and strong work ethic with the ability to work both independently and in a team
  • Accountable, reliable, and maintains a positive attitude


  • 2+ years of bookkeeping experience preferred
  • QuickBooks experience preferred
  • Technology experience/knowledge: email, Quickbooks, spreadsheets, CRM tool
  • Ability to pass a background check

Physical Requirements:

  • Able to lift & carry items up to 10 lbs. 50% of the day.
  • Able to use hands and fingers to operate equipment such as a computer, tablet or
    smartphone, must be able to key in payments using electronic devices.
  • Able to stand, kneel, bend at knees, squat throughout the day. • Able to sit at a desk comfortably while working on a computer, for extended periods of

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